The ROI on your investment is entirely up to what you put into it.  In honor of your support, we’re excited to bring you the buyers for your products.  We work hard to place exhibits and traffic flow to optimize your exposure strategically.  But we can only do so much.  Our industry is very relationship-driven, and you can build bridges beyond the exhibit hall in many ways.  Bridges are built away from the exhibit table.  Please make the most of your time so you can have fun with us again next year!

View the conference agenda here

Download the Full Prospectus

Please note that to secure one of the sponsorship opportunities below, you must have a tabletop in the exhibit hall.

ENHANCE YOUR BOOTH AND DRIVE TRAFFIC

 Partner Up Booth

Exhibit Hall Passport

All attendees will receive a passport card in their Meeting bags. To qualify for the grand prize, attendees must visit each company on the card and get it stamped by a booth representative. All sponsors have this included in their package or add it on for $1,000

Customer Meeting Room

Need a place for your staff to meet? Customer meetings with prospects? Or just time away to check emails and take calls? A limited number of small rooms are available for up to 40 people

Included in Platinum package or add it on for $3,000

Event Space Options

GET YOUR NAME IN THEIR HANDS WITH MARKETING PROMOTIONAL ITEMS 

Logo Lanyards - SOLD TO DIAMOND

Your company’s name and logo will be proudly displayed on the Meeting lanyards.  All attendees will receive a lanyard to hold their name badges.  This is great for name recognition!  
$5,500

Water Bottle Sponsor - SOLD TO SILVER

Each attendee gets water bottles in their bag. Customize them with your booth information and product, or show your support with your logo!

Must Confirm by 9/13/24  $3,500

Logo Messenger Bags

Your company’s name and logo will be prominently placed on the front of each official Meeting bag alongside Texas Pain Society Branding.  Must Confirm by 9/13/24
$5,500

Meeting Pens - SOLD TO SILVER

Have your company’s name and logo on all official Meeting pens!  Each attendee will receive a pen in their conference bag throughout the meeting.  Must Confirm by 9/13/24
$2,500

Hotel Keycards

Hotel key cards are a great way to advertise to attendees – each attendee will carry and see your message throughout the conference!  Must submit artwork by 9/13/24
$5,500

Bag Inserts

All attendees receive a free tote bag at registration.  With this sponsorship, you can distribute your brochures, flyers, pamphlets, notepads, etc!  (Note: you are responsible for creating, producing, and shipping all materials to TPS. We will then place the item in each bag).  Items are due 10/11/24. Ship-to information is provided in the confirmation email.   Plan for 325 total.
$1,250

Rubik Cube 

Customize this cube with important information from your brand. Attendees will enjoy this conference fidget toy at the event and back at their office!

$3,500

ADVERTISING

Syllabus Advertising

All attendees will receive a copy of the official meeting program notes, including agenda information, hotel maps, exhibit hall map, etc.  Leave a lasting impression with this take-home item by having your company ad in their hands!

$1,000 – Full Page
$750– Half Page
$500– Quarter Page

due 9/16/24
DOWNLOAD THE SPECS SHEET

 Attendee Folder Ad Space
Each attendee receives a conference folder with their syllabus, bingo card, and marketing bag inserts.  Customize this folder with your ad inside the front cover. It’s one of the most repetitive things they will see!  Must Confirm by 9/13/24
$3,000 for each side. 

Eblast

You tell us what to say, and we will send it to all attendees before the event! Due 10/1/24

Platinum and Gold Sponsors have this included in their package or add it on for $1,500

BYOS 

Bring Your Own Sign!
Already have something created that’s informative and appealing?  Bring it along!  Your standing signs will be placed in the hallways and foyer spaces for all to see!
Sponsor provides the banner stand with a banner.  TPS must approve all signage.  It cannot exceed 4’ wide. 

Single-Sided:  $1,500 

Internet Sponsor 

All attendees will receive a complimentary password to use the internet in the meeting room that is custom to your company.  Your company’s name and logo will be prominently displayed in the meeting syllabus as well as additional signage in the exhibit hall. 
$2,000

LARGE PRINT ADVERTISING

Find the exhibitor schedule, information on adding AV to your booth, shipping instructions, and more on the link below:

Plan Your Exhibit 

Terms and Conditions

These terms and conditions represent the contractual agreement between Texas Pain Society, a non-profit organization (the Organizer or TPS) and the Exhibitors and those Exhibitors who also sponsor symposia or other events (Exhibitors).

Your participation is intended to complement the professional meetings and clinical sessions by enabling registrants to review the latest developments in equipment, supplies, and services relevant to patient care. TPS does not endorse any of the products or services that have been accepted for display, exhibit or sale during the meeting.

Conduct deemed unprofessional or disruptive to the meeting will result in the Exhibitor being removed without refund, and the Exhibitor or Supporter prohibited from future meetings. Aggressive sales tactics are not allowed under any circumstance.

Payment Terms

Exhibitors must submit contract online and abide by payment terms below:

• Prior to October 1, 2024 must submit a 50% deposit with its contract, with the balance paid by October 1, 2024.
• After October 1, 2024 exhibitors must submit full payment at the time of contract submission. No refunds.
• Full refunds, less a 25% processing fee, will be granted if requested in writing and postmarked on or before October 1, 2024. No exceptions to this policy will be made.

Conference Housing

October 24, 2024 – October 27, 2024

TPS has secured a limited number of rooms at the following hotel:

Renaissance Dallas Hotel, 2222 N Stemmons Fwy, Dallas, TX 75207

Reservation link will be provided at the time of confirmation.

GUEST ROOM BLOCKS

Exhibitors are strongly discouraged from reserving blocks of guest rooms which may be canceled, as those rooms are then not be available for attendees. Guest room reservation totals must correlate with registrants. If an exhibitor is occupying a room at the host hotel, they will be charged a registration fee. 

Supporters or Exhibitors reserving ten (10) or more guest rooms who then cancel all or a portion of those rooms may be responsible for any hotel attrition fees incurred by TPS. For example, if a Supporter reserves 20 total room nights (10 reservations for 2 hotel nights) and cancels 3 of those hotel nights, that Supporter assumes financial liability for those 3 guest room charges. The total of those canceled hotel nights (hotel room rate + taxes and fees) x canceled nights may be charged to the Exhibitor via TPS invoice and payable immediately. To avoid these fees, TPS recommends not reserving guest rooms until you know your staff’s final travel plans.

Ancillary Events

Independent industry-sponsored events must not compete with official TPS events and must be pre-approved in writing. Failure to have written approval from TPS may result in exclusion from all TPS meetings and events, and payment of any associated hotel or venue cancellation fees. TPS strongly urges all companies to seek TPS’ written pre-approval before incurring event fees to avoid such charges.

BLACK OUT TIMES

Supporter events (on or off premises) may not be scheduled or conducted during the following hours:

Friday, October 25, 2024 - 10 am -7 pm
Saturday, October 26, 2024 - 7 am - 7 pm
Sunday, October 27, 2024 - 7 am - Noon

HOSTED DINNERS

The hotel has limited space for onsite dinners outside of blackout times. Please coordinate with TPS Staff.

Customer Meeting Room

A limited amount of small meeting rooms exist. Diamond sponsorship includes 2 days. Platinum may purchase this option at a discounted rate of $2,500. All others at $3,000 and on a first come, first serve basis.

Exhibitor Badges

Standard exhibits come with two badges for each table. Sponsors, see chart above.

Additional badges may be purchased:
Sponsors- $350 each
All others- $500 each

The addition of purchased badges do not count towards sponsorship status. Any additional exhibitor personnel over your allotment are charged accordingly.

Booth Assignments

Booth locations are assigned after September 1st.

Diagrams will be available in September.

TPS reserves the right to adjust the layout or limit the space allotted to each Exhibitor, postpone the exhibition, or transfer it to another site if unforeseen circumstances warrant such action.

RULES FOR EXHIBITORS

• Exhibitors must follow current Food and Drug Administration rules on displaying pharmaceuticals and devices.
• Exhibits and advertising are allocated by TPS in the order that contracts are approved by TPS.
• All Exhibitors must have submitted its contract and payment and been approved by TPS prior to exhibiting.
• Exhibit booths may not be split between companies, even if affiliated, without the prior written consent of TPS.
• Literature distribution circulars may be distributed only within the space assigned to the Exhibitor. No advertising circulars, catalogs, folders, or devices may be distributed in the aisles, meeting rooms, registration areas, lounges, or grounds of the host facility.
• Trade publication- Exhibitors are prohibited from soliciting advertising during the exhibition, and may distribute their publications from their booth only upon advance approval of TPS’ planning committee.
• Displays may neither influence planning nor interfere with the presentation of the educational activity.
• TPS reserves the right to adjust the layout or limit the space allotted to each Exhibitor, postpone the exhibition, or transfer it to another site if unforeseen circumstances warrant such action.
• Should any contingency prevent the holding of the exhibition, TPS is not liable for expenses incurred other than the amount paid to TPS. In the event that TPS is unable to provide the exhibition, TPS’ liability is limited to the amount of money received from the Exhibitor.
• Sales and advertising must not occur in the same room that CME is presented. Industry representatives may not influence CME content in any way. Companies should never approach planning committee members or faculty to discuss the planning, presentation, or evaluation of CME content.
• Commercial/promotional materials may not be displayed or distributed in the same room immediately before, during, or immediately after the CME activity.
• Representatives of Exhibitors may attend the CME activity but may not engage in sales activity in the room where the educational training is held. All name badges that include exhibitor company name must be hidden.

LEGAL TERMS

Each Exhibitor and Supporter agrees that:

• TPS may use its name, logo, and photo in any advertising or publication.
• It is responsible for paying for any bodily injury or damage to property owned by third parties arising from any act or omission of the Exhibitor or Supporter or its agents or invitees;
• It is responsible for its agents and invitees’ conduct during the TPS event and will defend, indemnify and hold harmless, TPS and its officers or directors, agents, employees, subsidiaries and affiliates, from any damages or charges arising from any act or omission of the Exhibitor or Supporter or its agents or invitees. Such liability includes all losses, costs, damages, or expenses arising from any accident or bodily injury or other occurrences to any person or persons, including the Exhibitor or Supporter, its agents, employees, and invitees.
• It relieves TPS of any and all liability associated with injury, illness, or accident to its agents and others due in part or whole to its participation in the TPS event.
• It acknowledges that TPS is not responsible for its or its agents or invitees’ possessions, any accident or injury while attending any TPS event, or the conduct of attendees, Exhibitors or Supporters.